The supplies module is used by most labs to keep track of their supply inventory and manage their purchasing processes.
The Supplies module is designed to keep track of consumables.
Type definition
- Name: Supplies
- Key: SUP
- Instance name: Order
- Inherit from Type: None
- Position: Generally recommended to have fairly high in the catalog.
- Description: Definition needs to specify the scope of this type and differentiate it from equipment for example. It can also point to subcategories likes biologicals and chemicals.
Entry fields
All entries include name and description fields that can be used to provide the supply common name and a general description of the type.
Field Name |
Field Type | Description |
Manufacturer |
Short Text | The company making the supply |
Catalog Name | Short Text | The complete name of the product as it is displayed in the vendor's catalog |
Manuf. Ref. | Short Text | The product reference number in the manufacturer catalog |
Product page | URL | Address of a web page describing the product |
Distributor | Short Text | The company the supply is purchased from when different from the manufacturer |
Distributor Ref. | Short Text | The product reference number in the distributor catalog |
Package Size | Short Text | This is the size of the catalog reference. An example would be 200/case or 500 Rx kit. Note that products sold in different packages of different sizes should generally be entered as separate entries as they have different prices and reference numbers. |
List price | Currency | The supply standard price |
Price per unit | Currency | The supply list price divided by the package size. |
Document | Attachment, PDF | User manual or other relevant documents. |
Images | Attachment, Image | Picture of the supply |
Order fields
Field Name | Field Type | Description |
Note | Long Text | A field to keep notes |
Purchase Request | Short Text | A field to keep track of the order in the company procurement system |
Purchase Order | Short Text | To keep track of the PO sent to the vendor |
Order Number | Short Text | To record the order number in the vendor system. |
Current Quantity | Number | The quantity currently left in the inventory |
Unit | Dropdown | A dropdown list of units used to keep track of current quantities. This may be bags, reactions, bottles. |
Purchase price | Currency | The actual price paid for the order which may be different from the list price. |
Financials | Attachment, PDF | A place to attach invoices, PO, and packing slips. |
Account | Dropdown | This could be used to track expenses associated with different contracts. |
Biological Supplies
Biologicals are a child category of supplies. They include all the data used for supplies but add a few fields to capture data specific to biological supplies.
Field Name | Field Type | Description |
Entry fields |
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Storage | Dropdown | Storage temperature (RT, 4C, -20C, etc) |
Supply Type | Dropdown | Used to indicate what kind of supplies such as enzymes, kits, media, antibodies, etc. |
Order fields | ||
Lot number | Short Text | |
Expiration date | Date |
Chemicals
Just like biologicals, chemicals are a sub-type of supplies that require recording specific information.
Field Name | Field Type | Description |
Entry fields | ||
Formula | Short Text | Chemical formula i.e. CH3 |
CAS | Short Text | CAS Number |
MW | Short Text | Molecular Weight |
Hazard | Checklist | List of standard chemical hazards such as flammable, corrosive, explosive, health. |
Storage | Dropdown | Chemical cabinet, Flammable cabinet, Explosion-proof refrigerator, etc. |
Order Fields | ||
Lot | Short Text | Lot number |
Expiration date | Date | Expiration date. |